Mobility Grants 2015 for Eastern European Researchers and for Research in Eastern Europe

Mobility Grants 2015 for Eastern European Researchers and for Research in Eastern Europe

Funding Program by the Bavarian Academic Center for Central, Eastern and Southeastern Europe

Mobility Grants 2015 – Call for applications 

Funding Program by the Bavarian Academic Center for Central, Eastern and Southeastern Europe 

PROGRAM 1: Research sojourn of students and early-stage researchers

DEADLINE FOR APPLICATONS: 2nd APRIL 2015

A. Students and early-stage researchers from Eastern Europe have the possibility to apply - in cooperation with an academic supervisor from a Bavarian university - for mobility grants for a research sojourn in Bavaria (travel expenses/allowance, accommodation expenses).
Please note: The application has to be made by the supervisor at the Bavarian University.
Maximum funding amount: 1,000 Euro

B. Students and early-stage researchers from Bavarian Universities have the possibility to apply - in cooperation with an academic supervisorfrom a Bavarian university - for mobility grants for a research sojourn in Eastern Europe (travel expenses/allowance, accommodation expenses). The main objective is the support of final papers/dissertations (i.e. diploma thesis, master’s thesis, PhD or habilitation).
Please note: The application has to be made by the supervisor at the Bavarian University.
Maximum funding amount: 1,000 Euro

Guidelines for application:

1. Who can submit an application?
Students and PhD candidates can and should prepare their applications to the program themselves. However, the application itself can only officially be made be a lecturer of a Bavarian University or University of Applied Sciences. Hence, the university lecturer is the official applicant on behalf of the student or PhD student. Post-doctoral researchers at Bavarian Universities may submit their application themselves to BAYHOST.

2. Program’s focus
The program’s focus in 2015 is put on the region/countries: Western Balkan countries, Belarus, Russia and Ukraine.

3. In what time frame do the funded projects have to take place?
This call is only applicable for research sojourns that take place during the year 2015 and will be completely finalized (also in accounting terms) before 13th November 2015. Any expenses that are made or proven by receipt after 13th November 2015 cannot be funded. Please take into account that the approval of subsidies is exclusively connected to the project for which the application has been made. A subsequent reallocation to other projects is not possible. 

4. Is it possible to apply for mobility grants in order to participate in an academic summer school or conference?
The application for mobility grants is possible if the participation in the summer school or conference makes a valuable contribution to the research within the scope of a thesis or scientific project. This has to be clarified in the application.

5. Is it possible to file an application for a group of students or early-stage researchers that are commonly participating in the same project (e.g. academic study trip, summer school)?
Yes, if the projects meets the objectives of the previous paragraph (4.). The maximum funding amount per application is 1,000 Euro for the group in total.

6. Which documents have to be handed in for the application?
Applicants for Program 1 have to hand in the following documents to BAYHOST: 
1) Informal cover letter including the letterhead of the applicant with the reference to the chosen mobility grant program offered by BAYOST
2) Project description
3) Time schedule
4) Contact information of the applicants and their partners (University, Department, position, e-mail)
5) Financial plan
6) Statement of reasons, why a different funding is not possible
Special note for applicants from Friedrich-Alexander-Universität Erlangen-Nürnberg: Please have your application signed by the Central Office for International Affairs.

Gabriele Blank
Referat für Internationale Angelegenheiten
Postadresse: Schloßplatz 4
D-91054 Erlangen
Tel: +49-9131-85-65 148
Email: gabriele.blank@fau.de 

7. Contact address for applications
BAYHOST
Universitaetsstr. 31
93053 Regensburg
Germany
Email: sekretariat@bayhost.de 

Please hand in your application both by post and by e-mail (as a PDF file).

8. How is the disbursement of the funding amount organized?
The applicants will receive a notification by BAYHOST after the application deadline, whether the application was approved or not. BAYHOST allocates the funds in case of approval by means of the Accounting Department of the University of Regensburg onto the applicants’ university.

Guidelines for the financial plan and proof of use

1) To what amount is it possible to fund travel expenses?
The mobility grants program is geared to the Bavarian travel expense law (Reisekostengesetz). Please indicate the actual or a realistic amount of travel expenses within the financial plan. When it comes to refunding of travel expenses BAYHOST will look about the cheapest possible way (e.g. train 2nd class, cheap flight) of travelling depending on the individual case and the distance of the destination.
Funding of a fixed fee per km (0,25 € per km) is possible, when travelling by car. In case the costs for a public transport would be cheaper, travel expenses will be refunded only up to this amount.

2) To what amount is it possible to fund accommodation expenses?
In accordance with the Bavarian travel expense law it is possible to refund costs for hotel accommodation up to the amount of 60 € per night in cities with less than 300,000 inhabitants and up to 90 € per night in cities with more than 300,000 inhabitants. For a stay abroad please consider attachment no.1 (Anlage 1) of the following table: http://www.uni-regensburg.de/verwaltung/medien/formulare/personalabteilung/auslandstagegeld-2014.pdf

3) To what amount is it possible to fund expenses for meals?
It is possible to include a daily allowance for meals in the financial plan. The maximum amount of daily allowance is 17,20 € for stays of several days‘ duration in hotels that include breakfast in the price for accommodation (without hotel breakfast 21,50 €). For a stay abroad please consider attachment no.1 (Anlage 1) of the following table: http://www.uni-regensburg.de/verwaltung/medien/formulare/personalabteilung/auslandstagegeld-2014.pdf 

4) Is it possible to combine the mobility grants with other sources of funding?
You can also file an application, if you receive funding for the same project from another source. The source and amount of funding have to be indicated in the application. Please do also double-check with the other funding institution if they agree with an additional funding through BAYHOST. However, in the proof it should be clearly stated which specific costs were covered by BAYHOST funding.

5) Which documents have to be handed in as a proof?
After the completion of funding the following documents have to be handed in to BAYHOST by 13th November 2015.

a. A report on expenditure of the funds („Verwendungsnachweis“) that has been checked and confirmed by the finance department of the university (submission of original receipts is necessary!) Please find the form for the report on expenditure („Verwendungsnachweis“) on our homepage in the category “Funding” („Förderung“). The report has to be checked and confirmed by the finance department of the university. The checked and confirmed report including original vouchers and receipts is to be sent to BAYHOST. Funds that remain unused until 13th November 2015 will be retracted, a carry-over to the next budget year is not possible.

b. Original vouchers and receipts
The following original vouchers and receipts have to be checked by the finance department of the applicant’s university and then sent to BAYHOST:
- Travel expenses: train/flight tickets etc.
- Accommodation: hotel bill or bill issued and signed by private landlord
- Meals: Confirmation of the disbursement of the daily allowances signed by the recipient(s). Supermarket receipts or restaurant bills are not necessary!

c. Evaluation report
Please write an evaluation report on the results where you exemplify the research activities conducted during the funded research sojourn and to what extent they have contributed to your thesis or research project. 

Source: http://www.uni-regensburg.de/bayhost/medien/foerderung/1_2015_research_sojourns.pdf

Find other funding and scholarships opportunities here: http://www.uni-regensburg.de/bayhost/english/scholarships/index.html and http://www.uni-regensburg.de/bayhost/english/funding/index.html